The software industry for board meetings is expanding rapidly and new providers are constantly emerging. These software applications offer numerous advantages over paper-based processes, including reduced preparation times and the ability to make information accessible across multiple devices at the same time. They also enable attendees to interact and comment online, which eliminates the need for time-consuming handwritten annotation. The best general board meeting software will help you to save money and enhance your decision-making.

Check the virtual data room investment banking pricing structure of the company and determine if they offer any discounts before you buy. Pricing can be based on the number of users, the inclusion of features or the length of use. If possible, try to get a demo version of the tool or at a minimum, speak to the company to discuss how it would work for your board of directors and other stakeholders.

The most important factor is to choose a great user interface. It must be clean and simple, with no distracting or confusing options that can hinder a business owner when using the tool. Also, ensure that it is compatible with the most popular calendar programs.

It is also vital that the platform is able to provide real-time sync, so that everyone has access to the same version of documents at any time. This could be a huge savings on printing and postage costs, and also lowers the chance of losing or out-of-date files. It is vital that attendees can comment and collaborate quickly to ensure that they don’t be lost in the sea or papers.