Online board meetings require a different level engagement than those held offline and it can be difficult to find ways to get people involved in these meetings. It’s vital to start by making sure that your virtual boardroom is outfitted with high-quality video conferencing technology as well as clear communication protocols and sufficient meeting resources for each participant. From there, you can set up effective protocols to guide participants through the online meeting process and allow them to engage in productive discussions.
Be sure that every item on the agenda is accompanied by an objective for the discussion such as “decide a specific action item” or to “spark new ideas.” This will help you move away from https://boardmanagementsoftware.info/ the issue that is in front of you as soon as your desired outcome is attained and avoid extending your invitation. Setting a time limit for each topic can assist in keeping the meeting on track.
Start with the most important things on your agenda. During board meetings in person, it’s possible to detect body language signals to show when members have important things to say. However, these cues are more difficult to recognize when remote meetings are held. Beginning with the most urgent issues will ensure that everyone gets involved in discussion and feel that their time has been well spent.
Use a consent agenda to save time for more controversial discussion points that might not have as much of an impact on the organization. Agenda items that are not controversial can be voted on by all members prior to when the meeting begins, so that you can focus on what matters most. Similarly, consider inviting expert guests to give short talks or information that broaden the perspective of the board and cut away groupthink in the boardroom.
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