A board meeting online can be held without negating the benefits that come with meetings in person. By allowing members to attend, and using modern tools for online collaboration, you can ensure that your meetings run smoothly and productive. You’ll still have to ensure that the basic requirements are in order.
List all attendees. This is an essential step for every board meeting, but especially so for virtual ones. If you don’t get a complete list of attendees in advance you possibility of excluding those who may have valuable insights or ideas to share.
It should be clear how everyone can participate in the meeting. If necessary, provide multiple ways to join – like audio or helpful site video.
Use remote board software that comes with numerous features to boost engagement and make your meetings more energetic. The right software can aid in keeping your meeting on time by allowing for efficient discussion and effective minute-taking.
Set a specific objective for each topic. This keeps the discussion focused and reduces time spent on non-essential topics. It’s also helpful to include the time limit for each point of discussion. This is helpful because it’s easy for the meeting to diverge and take longer than planned.
Create a waiting area for those who want to attend the meeting but are unable to attend. This can be useful if there are unexpected conflicts with the schedule or technical difficulties that can’t be resolved.
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