The ability to handle large volumes of files is among the primary requirements for data room software. This feature is usually evident in the number of tools offered by the service provider like multilingual search (about 16 languages), OCR, file preview, smart AI categories and translation of documents. A good service provider should offer flexible viewing options, that allow users to browse documents without or with their own formatting.

A good provider will use the most advanced encryption technology to ensure the security of confidential data. They should also have a 24-hour multilingual user helpline and dedicated customer service representatives who can assist with quick project startup, best practice implementation and speedy due diligence processes.

For instance, certain providers let you share folders, desktops and FTP with the virtual data room, which makes it easy to upload and download any file. Some providers also have an automatic naming scheme which makes it easier to manage and locate files. You can also give different access permissions to view prints, view, and secure PDF download. The best vendors can also allow you to customize watermarks. These display the user’s name, IP address, and date and time that they viewed the document.

A quality VDR has NDAs that can be automatically applied to all users. This will prevent disclosures that are not authorized. It should also have an extensive auditing system which allows users to look deeper and determine what was done (documents and users) when, and in what order.

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